Governance and Reporting Coordinator

What we are looking for:

Are you passionate about good governance and making impact count? NRC Sweden is on the lookout for a Governance & Reporting Coordinator to help keep our operations sharp, transparent, and impactful!

In this key role, you’ll ensure NRC Sweden stays fully aligned with Swedish laws, regulations, and non-profit reporting standards, while also serving as Secretary to our Board. You’ll be the bridge between governance and growth, supporting our private fundraising team so that NRC Sweden can deliver on its ambitious fundraising goals and strengthen support for displaced people worldwide.

NRC Sweden (Insamlingsstiftelsen NRC Flyktinghjälpen Sverige), established in 2016, is dedicated to raising awareness, mobilising resources, and advocating for the rights of displaced people. As part of NRC’s Global Private Fundraising team, you’ll join a vibrant, international network working to engage individuals and organisations, build lasting partnerships, and raise the flexible funding that powers our humanitarian mission. 

The ideal candidate must be a resident in Sweden, with a Swedish BankID. 

What you will do:

Some of your specific responsibilities include

Board of Directors:

• Serve as secretary to the board of directors – NRC Sweden.
• Responsible for the coordination of the NRC Sweden board meetings, including the creation and translation of the meeting minutes.
• Responsible for official governance documents, in coordination with relevant departments and persons, including ensuring that these are kept up to date and submitted to relevant stakeholders and authorities.

Governance:

• Ensure NRC Sweden’s adherence to relevant legal/regulatory requirements and reporting obligations for non-profit entities. 
• Ensure NRC Sweden’s adherence to NRC policies as well as relevant donor regulations and procedures.
• Execute and ensure all necessary reporting, including annual report and impact report.
• Support adherence to Sweden fundraising laws and regulations, including non-profit registration and privacy regulations. 
• Manage external providers of business services including legal help, accounting, insurance providers, banking, financial institutions, and licencing agents   
• Support office management, including office space, procurement, ICT, and health, safety and security (HSS) 

Finance administration:

• Support the operational and financial administration of NRC Sweden, including handling of invoices, daily work communication with accounting firm
• Monitor the NRC Sweden budget, including forecasting and monitoring of cash flow
• Joint signatories on NRC Sweden bank accounts. 
• Other tasks delegated by CFO, HO Oslo. 

Support to HR:

• Responsible for local aspects of HR processes and systems, in cooperation with HR pool and 3rd party partners
• Support on employment requirements and legislation

Please download the detailed job description to learn more about the position. 

What you will bring:

• Bachelor’s degree or equivalent, ideally in Business Administration, Finance, Human Resources 
• Ideally experience of donor audits and compliance 
• Attention to detail and focus on quality 
• Strong computer skills
• Strong analytical and problem-solving skills 
• Experience with human resource policies and best practice in Sweden 
• Fluency in Swedish and English, both written and verbal 
• Resident in Sweden, with a Swedish BankID.
• Knowledge of Sweden regulatory requirements for non-profit entities and proven track record in managing adherence to these. 
• Knowledge in financial management and reporting for Sweden 
• Experience in managing and influencing in complex matrix environments 
• Self-motivated and independent with a positive attitude 
• Flexible, innovative and effective in working collaboratively as part of a multicultural team. 

What we offer:

• Duty station: Stockholm, Sweden.
• Contract: Part-time (50%) & Permanent. 
• Salary/benefits: grade 7 on NRC’s Resident salary scale, with accompanying terms and conditions. 
• NRC is an equal opportunities employer. We are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability.
• We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative.

Find out more about the benefits of working for NRC

Important information about the application process

• For Internal candidates: To apply as an internal candidate, log in with your official email or click on Opportunity MarketPlace.
• When creating your profile, include your full name as given on your passport. Complete all the system-required fields for experience, employment history and education.
• Submit your application and CV in English, taking care to attach your latest CV.
• Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered. Unsolicited applications not related to this specific job advertisement will not be considered.
• We receive many applications for each vacant position and so only shortlisted candidates will be contacted.

If you have any questions about this role, please email [email protected] with the job title as the subject line.

Why NRC?

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. Our 15,000 staff work in crises across 40 countries, providing life-saving and long-term assistance to millions of people every year.

Watch this short video to see NRC in action.

We are looking for people who are passionate about helping refugees and people forced to flee. Are you one of those people? If you are, NRC offers you the opportunity to:

• do demanding and professional work, often in challenging contexts.
• join a work culture that empowers every employee to share ideas and take responsibility.
• be part of a welcoming and supportive community committed to human dignity.