Project Management Coordinator

Essity - Göteborg

At Essity we are now seeking a Project Management Co-ordinator based in Göteborg and reporting into the Project Management Office (PMO) in Technology Personal Care where the most complex and high profile of Essity’s Innovation, Supply Chain and business change projects are planned and executed. The PMO is also responsible for the development and support of professional Project Management across the Essity organization.

Located just a couple of minutes from Mölndal train station in Gothenburg, Essity offers you to be part of an international business setting with over 1 000 employees and many contacts across different functions, units and countries. Flexibility is important to us, which is why we believe in a hybrid workplace philosophy. Our office environment is modern with a very special culture focusing on collaboration, innovation, well-being and care, development and commitment. We offer inhouse training facilities, a healthy canteen, social events and many other employee benefits.


This is one-off and exciting role within Essity. You will support, develop and promote PMO and Project Management as well as supporting Project Managers across Essity. This requires networking, liaison and working with a wide diversity of colleagues across Essity from GBIS categories, IT, Manufacturing sites and sales offices to ensure the back office of PMO, Project Management process & Innovation Management systems including Planview, reports, metrics & scorecard, Project Management training, capability development & academy are all in place, working, maintained and continuously improved.

What you will do:

Main Tasks

  • Author, maintain & update Project Management process in Global Management System (PRIME,, Lessons learned, Risk Assessment & Mitigation...etc)
  • Planview PPM Super User for organisation
  • Ensure updated and accurate process documentation
  • Periodic review of GMS process documentation to comply with Medical Device Requirements
  • Lead, develop, execute Project Management process improvement & improvement projects
  • Undertake Root Cause Analysis within Projects & Lessons learned to identify improvement opportunities
  • Portfolio co-ordinator for PMO projects
  • Financial administration, including cost follow up and forecasting
  • Purchase Order initiation, placement, follow up
  • Support the following tools: Planview PPM, Projects in Sharepoint, Digital Project Centre, Web pages, GMS, local Project, Sponsor & Project Manager databases, Learning Compass, Training University
  • Project scorecard management, including reminders and improvements
  • Develop / deploy / use Project management Risk scorecard
  • Supporting all Project Managers with questions, issues and setup
  • Global Project Management process training sessions (incl. organisation, preparation & deliver training within limits of own knowledge)
  • Assist Project Management Director in delivering ambitious capability uplift across Essity
  • Chair / lead / scribe for regular Project Management meetings
  • Support / Participate in audits

Furthermore, you will ensure everything that is needed behind the scenes such as administration, contracts and process documentation is undertaken. From a simple database to managing Project Management training though to process author and managing web content – you will help develop, deliver and maintain. Role is hybrid - part coordinator, part administrator, part facilitator, part leader and part trainer. You will report to Project Management Director.

It is also expected that you support the professionalization of Project Management across Essity and act as role model demonstrating the positive minded behaviors of Project Management.

Who you are:

Key Experiences / Qualifications

  • University Degree
  • Advanced Microsoft office skills, including SharePoint, Excel, O365 environment & Web/Internet pages
  • Fluent in English, both written and spoken
  • Solid understanding of the Project Management process
  • Good understanding of general end to end business processes
  • Experience of complex international and matrixed business environments
  • Good analytical skills
  • Good communicative and interpersonal skills

What you need:

Competencies a successful candidate will need

  • Ability to have high attention to detail whilst also delivering at pace
  • Excellent communication skills (written & verbal)
  • Positive ‘can do’ approach within instills confidence
  • Comfortable with administrative aspects yet able to switch to co-ordination, facilitation or planning activities
  • Structured approach, focusing on Value Add and Value Creation
  • Understand the big picture and changing contexts
  • Understand Business and cultural differences and able to adjust behavior accordingly.
  • Customer and Results orientation delivering results and meeting Customer expectations with an entrepreneurial and commercial thinking.
  • Willingness to develop Project Management capability in yourself and others

Additional Information

Depending on your motivation, personality and preferences, we can offer you different development opportunities. By empowering you and your career our aim is to keep you inspired and engaged. We think this is essential for staying motivated, contributing to Essity’s overall priorities.

If you are up for the challenge and think this sounds like you, apply in English online today! Kindly note that due to GDPR we will not accept applications via mail.

As we will be making ongoing selections, interviews might start before the application deadline. Please use the link to apply via our career site. We may conduct background checks in the final stages of the recruitment process to verify your qualifications and fit for the role

Essity kindly but firmly declines direct contact with recruiting and staffing agencies, as well as job advertising sellers.

What We Can Offer You

At Essity, we believe every career is as unique as the individual and empower employees to reach their full potential in a winning culture motivated by a powerful purpose.
Collaborative and caring Work Environment | Empowerment | Job Impact | Work with a Powerful Purpose | Individual Learning and Development | Health & Safety | Social Responsibility | Innovation


Together, we are improving lives, every day.

Working at Essity is not just a career; it is a chance to directly make the world a healthier, more hygienic and safer place. With impactful innovations coupled with sustainable solutions, we strive to reach more people every year with the necessary and essential solutions for well-being.

Application End Date:

13 dec. 2022
Attention - In the recruitment process, legitimate companies never withdraw fees from candidates. If there are companies that attract interview fees, tests, ticket reservations, etc. it is better to avoid it because there are indications of fraud. If you see something suspicious please contact us: [email protected]