Office Management Assistant
Application due 2021-08-29
- Entry level
- Landskrona, Sweden
Are you interested in working at the centre of a global business? Are you service minded and have an eye for structure? Then the position as Office Management Assistant at ASSA ABLOY Entrance systems can be for you!
ASSA ABLOY Entrance systems is a global organization with 15 000 employees in more than 30 countries. This means that you will meet people from all over the world in your daily work. The service is varied and fast-paced, which places demands on the ability to prioritize and structure in a dynamic role.
What you will be doing
As an Office Management Assistant, your main task is to deliver service to everyone you meet. You will, together with one colleague, be responsible for our reception, switchboard, postal and mail handling. Additionally, support our management with varied administration such as travel, hotel and meeting bookings, sending out information, handling documents and more. This means that your everyday life can include everything from helping a customer in Gällivare to reach the right person regarding service at a gate, to take care of signing agreements, change settings in our switchboard system, handle invoices, handle contract issues with Telia, order office supplies and handle mail and express letters.
The switchboard is responsible for all our operations in Sweden (approximately 1,000 connections), which is why knowledge of the organization and our product range is crucial. Over the years, we have acquired a large proportion of brands and the products are similar but can belong in different businesses.
The service is located in Landskrona which is only a 10-minute walk from the train station. You will report to the Executive Assistant for the site.
Who are you?
We believe that you are a person who is passionate about providing service with the right mind-set. You should have a good communication ability and can plan, prioritize and structure your work. A requirement is good knowledge of the Office package and experience of work in reception, switchboard or equivalent. Experience of working as a chief assistant, office assistant or similar services is mediative.
Since we are an international organization, it is a requirement that you can express yourself freely in Swedish and English both in speech and writing.
The position is temporary and is starting 1 September until 31 May 2022 with the possibility of extension.
Welcome with your application
We are building diverse, inclusive teams, and encourage applications from everyone who can see themselves working with us. Just set up your profile and apply.
To make sure your personal data is safe; we do not look at any applications sent by email or post.
If you have any questions about the role email hiring manager Stina Östberg, Executive Assistant at [email protected]
Let’s create a safer and more open world - together!
We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 50,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.
As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.
As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.
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